Internal title: Manager Finance
External title: IDDS Guinea Finance and Operations Manager
Job Code: FNCE60048
Job Family: Finance Compensation Band: L FLSA: Exempt
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.
Overview: Infectious Disease Detection and Surveillance (IDDS) is a five-year USAID-funded project with the following overall objectives: (1) Improve the detection of diseases of public health importance and identification of antimicrobial resistance (AMR) in priority infectious diseases through an accessible, accurate, adaptable, timely, and integrated diagnostic network system; (2) Improve the quality of real-time surveillance systems for pathogens of greatest public health concern, including AMR and zoonotic diseases, and; (3) Generate evidence-based guidance and innovative solutions to strengthen in-country diagnostic networks and surveillance systems. FHI 360 is seeking a Finance and Operations Manager to be responsible for overall financial management of IDDS project activities in Guinea. This includes oversight of procurement, logistics, human resources, accounting, and finance. Responsibilities include managing the contract budget for Guinea and preparing financial reports for submission to IDDS project headquarters. The Finance and Operations Manager will also ensure that funds expended are compliant with FHI 360 policies and U.S. Government (USG) regulations and policies. The Finance Manager will work closely with the IDDS Operations and Finance Director based in the United States. This position reports to the IDDS Guinea Team Lead.
Location: Conakry, Guinea
Responsibilities: The Finance and Operations Manager has the following responsibilities:
• Oversee project operations including human resources, logistics, procurement and accounting/finance
• Create and maintain up-to-date financial tracking system
• Maintain proper documentation for all office and project expenditures
• Liaise with vendors and other service providers and ensure that invoices are verified and submitted on a timely basis
• Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that the program has all the necessary funds for the operations
• Review purchase orders and required supporting documentation and consult with the team leader for approval, prior to issuance of the purchase orders within agreed-upon thresholds
• Create and submit monthly financial reports
• Create regular financial tracking reports to monitor IDDS Guinea project spend against the approved budget
• Maintain office records as needed
• Design and implement office financial policies, standards, and procedures in line with FHI 360 policies and the USG
• Provide input to the preparation of project budgets for Guinea
• Review IDDS staff expense reports and supporting documentation and after approval arrange prompt payment
• Monitor time spent by project Guinea staff and advise the Country Team Lead if time is not being charged and spent according to the approved Guinea budget
• Assist the Country Team Lead with the hiring of project staff in Guinea
• Provide human resources support to project staff and ensure that all HR policies of FHI 360 and the local HR manual are adhered to
• Advise project staff on USAID requirements and provide training on financial management, record keeping, operational systems and policies as needed
• Bachelor’s degree in Finance Administration or similar field
• Minimum five years of professional experience providing accounting and financial management services
• Demonstrable understanding of accounting procedures
• Familiar with USG rules and regulations, and experience in a similar position on a USG-funded project preferred
• Proficient in MS Office (Word, Excel, and Outlook)
• Fluency in written and spoken English and French
• Strong English written, oral, and presentation skills
• Authorization to work in Guinea
• Detail-oriented and highly organized
• Experience completing a variety of financial tasks by establishing priorities and working in a fast-paced office environment, under pressure and against numerous deadlines
• Ability to work independently and as well as part of a team
• Accuracy and attention to detail in the performance of duties is of critical importance
• Excellent organizational skills, including task and time management
• Impeccable business ethics, including the protection of confidential information
• May supervise 1-2 junior staff
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 offers a competitive compensation package and is an equal opportunity employer. Interested candidates are encouraged to apply online at https://jobs-fhi360.icims.com as soon as possible. Kindly note that only shortlisted candidates will be contacted.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Submission of applications :
Applications should include:
• A cover letter addressed to the Chief of Party of FHI 360 Guinea
• An updated CV including at least three references’addresses (Name, organization, E-mail and phone number)
• Copies of training diplomas and certificates
• Copies of works certificates from former employers
Applications should be sent by e-mail to:
• firstname.lastname@example.org and copy : LUwera@fhi360.org and OBerete@fhi360.org.
The deadline for submitting is February 22, 2019.
Women’s applications are strongly encouraged.